===================== #debconf-team Meeting ===================== Meeting started by DrDub at 21:00:14 UTC. The full logs are available at http://meetbot.debian.net/debconf-team/2010/debconf-team.2010-07-05-21.00.log.html . Meeting summary --------------- * tshirt status (DrDub, 21:01:16) * LINK: http://wiki.debconf.org/wiki/DebConf10/Meetings#Global_Team.2C_Mon_July_5th.2C_21:00_UTC_.2817:00_EDT.29 (Clint, 21:01:40) * LINK: http://wiki.debconf.org/wiki/DebConf10/Meetings#Local_Team.2C_Mon_July_5th.2C_20:00_UTC_.2816:00_EDT.29 (biella, 21:01:44) * marga thinks we'll need 430 t-shirts (DrDub, 21:03:06) * for budgetary reasons, we're thinking of not giving anyone more than 2 shirts total (Hydroxide, 21:03:30) * that would be attendees, plus at most one role shirt (Hydroxide, 21:03:39) * AGREED: we will not give more than 2 shirts total (DrDub, 21:04:11) * the other thing is do we want to keep the orga/video/volunteer trichotomy or just a staff shirt? (Hydroxide, 21:04:45) * IDEA: we can identify our 'roles' in other ways (DrDub, 21:05:04) * there's no difference in price for having multiple kinds of shirts, but of course more shirts total == more money (Hydroxide, 21:05:37) * decision: everyone gets attendee shirt; people who help also get a "staff' shirt (Hydroxide, 21:11:14) * AGREED: everyone gets attendee shirt; people who help also get a "staff' shirt (DrDub, 21:11:27) * budget update (DrDub, 21:12:08) * tshirt status (DrDub, 21:15:38) * AGREED: one t-shirt per attendee, staff for staff members, attendee for non-staff (DrDub, 21:21:00) * budget update (DrDub, 21:21:18) * v-t got more people with t-shirt offers (edrz, 21:22:15) * HELP: someone needs to figure out who gets which shirt (edrz, 21:22:35) * previous #agreed is not agreed (edrz, 21:23:15) * IDEA: schedule a t-shirt meeting? (edrz, 21:23:35) * AGREED: t-shirts will be discussed post-meeting (DrDub, 21:24:40) * budget.ods is buggy (Clint, 21:26:05) * svn+ssh://svn.debian.org/svn/debconf-data/dc10/budget.ods (micah, 21:27:36) * LINK: http://svn.debian.org/viewsvn/debconf-data/dc10/budget.ods (MrBeige, 21:28:00) * total attendee costs: $184827, total attendee income $74933 (incorrect) (DrDub, 21:32:25) * we are right now spending $185k on food/accom, expect $74k in attendee fees, have $164k other fundraising/surplus (MrBeige, 21:33:21) * Our current projections put us just about dead even (MrBeige, 21:33:46) * $82k fundraising, $75k surplus, 6k other sources (debconf newbies) (MrBeige, 21:34:10) * the above figure is without Queue B and without extra Debian funds (DrDub, 21:35:34) * Our current money sources: 74k attendee fees, 75k surplus, $82k fundraising this year, $6k debconf newbies (MrBeige, 21:35:35) * daytrip has US$4.50 round-trip travel costs; we were planning to ask people to pay it if they can, but also we would pay for that if they can't. this is independent of the baseball costs (Hydroxide, 21:39:34) * (that's per person) (Hydroxide, 21:39:39) * for the baseball, we were thinking of charging a bit above our group rate for the tickets so as to subsidize people who can't afford it but want to attend the group activity without costing DebConf much (Hydroxide, 21:40:10) * (still not above retail ticket price) (Hydroxide, 21:40:27) * AGREED: we cut formal dinner (unless last minute rich sponsor appears) (DrDub, 21:40:30) * remaining 50% of baseball payment is due ~july 15 (schultmc, 21:41:13) * ($1000 - but see above set of #infos about how it won't cost much for us in the end) (Hydroxide, 21:41:34) * we are expecting 200-250 people to go on daytrip (micah, 21:45:21) * PROPOSAL: subway fares: attendees pay unless they can't afford it in which case we pay. baseball: people pay above group rate but below retail rate unless they can't afford it, in which case they're subsidized by people who pay (Hydroxide, 21:45:47) * AGREED: we will spend no debconf money on day trip, can we let the daytrip planners figure out how to do that themselves (DrDub, 21:50:41) * it's not at all clear that we agreed that (Hydroxide, 21:50:54) * daytrip (DrDub, 21:52:44) * we arranged a group rate for baseball - if we cancel the group the costs for individuals will be more (schultmc, 21:57:27) * bursary and queue B (DrDub, 22:05:27) * AGREED: Hydroxide will send the votes through the condorcet script and send the results to the list to continue discussion by email (DrDub, 22:05:38) * we're discussing budget cuts (DrDub, 22:07:54) * budget cuts (DrDub, 22:12:57) * AGREED: 9:30 talk start, 1.5 hr break (DrDub, 22:15:10) * bursary (DrDub, 22:15:55) * HELP: update talks schedule SQL needed to move pre-lunch 30 minutes earlier & post-lunch 1hr earlier (edrz, 22:17:36) * 22 in queue A, 13 in queue B (micah, 22:18:29) * we told queue A "we will work on fulfilling the requests"; we told queue B, "we will work on fulfilling the requests but not necessarily at 100%" (micah, 22:20:32) * 80% A is 13712.06 50% B is 6523.50 (schultmc, 22:21:05) * budget.ods as per revision 1489 (DrDub, 22:21:54) * proposal 1: remove sponsored daytrip, fund 80 % queue A, if numbers are good in 3 days (after payment /deadlines crazyness), we do 50 % of B (DrDub, 22:33:43) * proposal 1: remove sponsored daytrip, fund 80 % queue A, if numbers are good in 3 days (after payment /deadlines crazyness), we do 50 % of B (to be mailed in friday) (ana, 22:35:26) * proposal #2: sponsor 100% of queue A, 70% of queue B - ask for 6.3k from Debian to make this happen (micah, 22:37:13) * make that 6.5k, sorry (micah, 22:38:29) * emergency meeting (DrDub, 22:39:03) * AGREED: we are funding Queue A at 80% (DrDub, 22:40:39) * ACTION: schultmc will mail A at 80% (schultmc, 22:41:08) Meeting ended at 22:41:46 UTC. Action Items ------------ * schultmc will mail A at 80% Action Items, by person ----------------------- * schultmc * schultmc will mail A at 80% * **UNASSIGNED** * (none) People Present (lines said) --------------------------- * DrDub (216) * ana (204) * moray (109) * micah (79) * h01ger (67) * Hydroxide (62) * Clint (58) * zack (54) * biella_ (50) * MrBeige (39) * edrz (34) * marga (25) * schultmc (22) * dkg (19) * fil (15) * biella (11) * FBI (6) * jeremyb (5) * simonft (5) * bgupta (4) * RonG (2) * MeetBot (2) * blarson (1) Generated by `MeetBot`_ 0.1.4 .. _`MeetBot`: http://wiki.debian.org/MeetBot