===================== #debconf-team Meeting ===================== Meeting started by edrz at 19:00:08 UTC. The full logs are available at http://meetbot.debian.net/debconf-team/2010/debconf-team.2010-06-20-19.00.log.html . Meeting summary --------------- * Budget status and estimates (edrz, 19:00:47) * LINK: http://rkd.zgib.net/http/debconf/only-reconfirmed/budget-report.txt (edrz, 19:00:58) * debconf-data/dc10/budget.ods (edrz, 19:01:56) * HELP: day trip, formal dinner, and various other potential expenses are not included (edrz, 19:02:56) * breakfast (if not caterred), printing expenses, etc not included in current budget numbers. (edrz, 19:03:58) * HELP: who has info on these? (edrz, 19:04:07) * IDEA: chinatown banquet hall, though dietary restrictions might be problematic (edrz, 19:04:58) * IDEA: rent courtyard (HI or CS) w/ catering. (edrz, 19:05:19) * t-shirts/bags/etc. cost numbers need to be accounted for in the budget. (edrz, 19:08:07) * talk team report (edrz, 19:08:20) * LINK: schedule openning thread: http://lists.debconf.org/lurker/thread/20100618.153105.321857f5.en.html (edrz, 19:08:55) * group photo still a bit undecided (penta event 530) (edrz, 19:10:49) * aigiurs is on it. (edrz, 19:11:07) * aigars or aigarius, that is. (edrz, 19:11:45) * sapphire is working on proceedings (edrz, 19:12:03) * ACTION: edrz will update dates on website to reflect abstract deadline sapphire mailed for proceedings (edrz, 19:14:24) * deadline is July 15th (edrz, 19:14:32) * IDEA: send reminder mail ~5 days prior to proceedings deadline (edrz, 19:15:40) * ACTION: edrz takes care of sapphire's access needs for proceedings (edrz, 19:16:27) * ACTION: sapphire coordinates reminder mails on or before July 10th (edrz, 19:17:13) * ACTION: (done) Hydroxide took care of sapphire's access issue + will confirm post-meeting (edrz, 19:17:54) * Travel Sponosorship report (edrz, 19:18:04) * travel sponsorship numbers have been added to budget.ods (schultmc, 19:18:31) * budget has group A at 100% and group B at 70% (schultmc, 19:18:52) * group B at 100% is included below the tallies for informational sake (schultmc, 19:19:12) * IDEA: be sure MrBeige's http://rkd.zgib.net/http/debconf/only-reconfirmed/budget-report.txt and budget.ods agree as much as possible. (edrz, 19:20:01) * group B at 70% means each getting 70% of their request (edrz, 19:21:01) * group B funding still not secured (edrz, 19:22:03) * ~10k USD needed for 70%, ~14.3k for 100% wrt group B (edrz, 19:22:42) * report from CU meetings (edrz, 19:24:10) * micah, Clint, MrBeige and edrz met with CRF, CUIT and JJ on Friday, June 25th. (edrz, 19:24:47) * LINK: CRF notes http://lists.debconf.org/lurker/message/20100619.213630.01ac63c1.en.html (edrz, 19:25:13) * cuit notes forthcoming (edrz, 19:25:43) * CRF == CU CS department IT. (edrz, 19:26:18) * in short bandwidth, access and other concerns won't be major issues. (edrz, 19:27:55) * CUIT and CRF are both eager and willing to cooperate and help us with any issues. (edrz, 19:28:19) * IDEA: suggests we agree now on having the cap raised from July 31 through August 8, which puts them currently at the top of the bronze bracket (edrz, 19:30:11) * cuit stated they were currently using ~200mbps of their ~240mbps inet2 cap. (edrz, 19:32:28) * AGREED: we request raising inet2 bandwidth cap for July 31st -> August 8th. This puts the inet2 ISP at current top of bronze bracket. (edrz, 19:35:36) * LINK: summary of food choices http://lists.debconf.org/lurker/message/20100620.172608.a5c0386e.en.html (edrz, 19:37:12) * MrBeige simon jeremyb edrz and someone else ate at Kilo thursday night (edrz, 19:40:18) * micah MrBeige edrz Clint ate at JJ Friday lunch and spoke with 2 staff people (edrz, 19:40:59) * MrBeige simon jeremyb edrz and Hydroxide ate at kilo thursday night. (edrz, 19:44:25) * bags, banners, t-shirts, other schwag to be bought (edrz, 19:44:47) * t-shirts have been discussed via email during the last week, and a rough consensus has been reached on colors, designs, etc (Hydroxide, 19:45:45) * ACTION: Hydroxide will follow up with gaby and valessio to implement the design for the t-shirts (Hydroxide, 19:46:03) * no final numbers yet for anything under this item (Hydroxide, 19:46:15) * discussion occurred on -team (Hydroxide, 19:46:37) * HELP: give any additional relevant thoughts today (Hydroxide, 19:46:48) * back of envelope numbers calculated by DrDub and ana suggest no point to trying to sell stuff. (edrz, 19:49:32) * special needs status (wheelchair access, etc.) (edrz, 19:49:57) * dc12 (edrz, 19:51:35) * ACTION: gwolf commits to coordinate dc12 presentatation stuff for dc10 (edrz, 19:51:45) * videoteam stuff (edrz, 19:51:54) * 3 1TB drives are in transit from weasel -> edrz (edrz, 19:52:10) * PyCon gear offers should cover most needed dvswitch machines & grabbing machines (edrz, 19:52:44) * edrz will be building v-t fileserver and encoding machine and delivering to CRF's "coffeeroom" some weeks before debcamp (edrz, 19:53:21) * at that time tests will be performed to ensure network issues are all ok. (edrz, 19:53:43) * any other business (edrz, 19:53:52) * swag (magazines, books, etc) is arriving (edrz, 19:55:22) * ACTION: DrDub will coordinate who recieves swag (edrz, 19:55:46) * HELP: where, when and for what cost to have formal dinner? (edrz, 19:57:29) * IDEA: caterred formal dinner at close of DebianDay (edrz, 19:58:08) * IDEA: russian banquet on day trip day (Clint, 19:58:34) * IDEA: chinese banquet hall (edrz, 19:59:09) * at least one sponsor unhappy about money used for banquet. (edrz, 19:59:33) * IDEA: formal dinner should be traditional american (edrz, 20:00:34) * next meeting (edrz, 20:01:21) * AGREED: Next meeting: Saturday, June 26th at 19:00 UTC (edrz, 20:05:31) Meeting ended at 20:05:55 UTC. Action Items ------------ * edrz will update dates on website to reflect abstract deadline sapphire mailed for proceedings * edrz takes care of sapphire's access needs for proceedings * sapphire coordinates reminder mails on or before July 10th * (done) Hydroxide took care of sapphire's access issue + will confirm post-meeting * Hydroxide will follow up with gaby and valessio to implement the design for the t-shirts * gwolf commits to coordinate dc12 presentatation stuff for dc10 * DrDub will coordinate who recieves swag Action Items, by person ----------------------- * DrDub * DrDub will coordinate who recieves swag * edrz * edrz will update dates on website to reflect abstract deadline sapphire mailed for proceedings * edrz takes care of sapphire's access needs for proceedings * Hydroxide * (done) Hydroxide took care of sapphire's access issue + will confirm post-meeting * Hydroxide will follow up with gaby and valessio to implement the design for the t-shirts * sapphire * edrz will update dates on website to reflect abstract deadline sapphire mailed for proceedings * edrz takes care of sapphire's access needs for proceedings * sapphire coordinates reminder mails on or before July 10th * (done) Hydroxide took care of sapphire's access issue + will confirm post-meeting * **UNASSIGNED** * gwolf commits to coordinate dc12 presentatation stuff for dc10 People Present (lines said) --------------------------- * edrz (155) * Hydroxide (38) * DrDubius (32) * Clint (27) * sapphire (13) * schultmc (12) * DrDub (6) * dkg (4) * MeetBot (2) * blarson (1) Generated by `MeetBot`_ 0.1.4 .. _`MeetBot`: http://wiki.debian.org/MeetBot