| 19:01:01 | Topic: decisions made since last meeting | ||
|---|---|---|---|
| 19:01:12 | INFO | MrBeige | - local legal entiety is ffis and logo is on website already |
| 19:01:27 | INFO | MrBeige | room allocation: Jonathan McDowell, Noodles |
| 19:01:51 | Topic: organizational meeting follow-up | ||
| 19:04:23 | INFO | MrBeige | marga has emailed localteam list (with new names from the venue on it), but no response yet |
| 19:09:10 | LINK | anto | http://www.ccmijesususon.com/ |
| 19:10:33 | Topic: local venue status updates | ||
| 19:11:01 | Topic: problems with the venue - there willbe construction over the summer, we can't use it (we *must* move) | ||
| 19:11:27 | INFO | MrBeige | problems with the venue - there willbe construction over the summer, we can't use it (we *must* move) |
| 19:12:18 | INFO | MrBeige | new venue costs 13k euros and junta pays |
| 19:18:36 | INFO | h01ger | asked for 8 dsl lines, 6 for the venue and 2 for the residence |
| 19:18:55 | INFO | h01ger | the new venue is 2 years old, so it is expected to follow latest accesibility laws |
| 19:20:58 | INFO | dam | new venue 2-3km from residences |
| 19:23:36 | INFO | MrBeige | the reservation is done, it is pending the signature from somebody from the Junta accepting it |
| 19:23:46 | LINK | dam | venue location: http://www.ccmijesususon.com/component/option,com_wrapper/Itemid,173/lang,es/ |
| 19:29:02 | ACTION | MrBeige | follow up on important details on the new venue |
| 19:29:28 | Topic: updates from teams | ||
| 19:30:48 | INFO | Ganneff | travelsponsorship|paperselection team - mails have been sent out gathering people. |
| 19:30:48 | INFO | Sledge | sponsors: money coming in, most previous sponsors are talking to us and matching previous amounts so far |
| 19:31:08 | INFO | Kinnison | Sheduling Team -- We have discussed what we want to do wrt. deadlines and lead-time on accepting talks during camp/conf. We're awaiting selection to begin our scheduling. |
| 19:31:22 | INFO | MrBeige | budget team - no real updates since before, but we'll have to revise things based on the new venue |
| 19:32:14 | Topic: registration/CfP status | ||
| 19:34:14 | INFO | MrBeige | more papers always accepted, but may be in a less-official track, and won't be considered for travel sponsorship after this point |
| 19:34:37 | Topic: local team updates | ||
| 19:37:12 | INFO | MrBeige | visa letters - no news from the Junta |
| 19:38:47 | LINK | anto | http://www.fundecyt.es |
| 19:39:19 | INFO | MrBeige | if the Junta can't sign visa letters, anto's work can sign visa letters |
| 19:39:45 | INFO | MrBeige | open question - should we just send the visa letters ourselves ? |
| 19:40:52 | INFO | MrBeige | anto's work will also be a debconf sponsor - details later |
| 19:41:17 | ACTION | MrBeige | ok, so summary here is that visa letters need more discussion - continue it on-list |
| 19:41:50 | Topic: set dates for reconfirmation | ||
| 19:42:05 | LINK | MrBeige | http://debconf9.debconf.org/dates.xhtml |
| 19:46:44 | INFO | MrBeige | current proposal for reconfirmation is may 15 - june 15, will discuss more later |
| 19:47:01 | Topic: travel sponsorship - people who didn't fill in amount requested by the deadline | ||
| 19:48:12 | AGREED | MrBeige | reconf deadline -- will be june 7th |
| 19:48:34 | AGREED | MrBeige | reconf period starts on may 15th |
| 19:49:45 | INFO | MrBeige | some people think we should be firm on sponsorship amounts, however, some people think we weren't very clear on ito |
| 19:54:44 | AGREED | MrBeige | sort-of agreed: how about we let people fill it in late, and the allocation team can decide, with the understanding that it'll most likely mean they don't get any. |
| 19:54:56 | AGREED | MrBeige | but deadline is may 1st to re-fill it in |
| 19:55:25 | INFO | MrBeige | announce this via direct messages |
| 19:55:40 | Topic: booth at OpenDay for what sponsor categories ? | ||
| 20:00:12 | AGREED | MrBeige | booth cost typical spanish conf cost (will be researched later), but free for gold+platinum sponsors |
| 20:00:21 | Topic: recommended list of hotels, etc | ||
| 20:05:03 | ACTION | MrBeige | cek handles making a list of hotels |
| 20:05:18 | INFO | MrBeige | a short list of: a) a cheap hotel b) a medium hotel, c) a fancy hotel so attendees can cluster together |
| 20:05:49 | Topic: Do we have enough beds for sponsored people? I counted 214, but saw a suggestion of 328 attendees? | ||
| 20:09:29 | INFO | MrBeige | we can find overflow housing if we need to, on a short notice (1 month) (says localteam -- what guarentees do we have on this ?) |
| 20:10:37 | Topic: any other business | ||
| 20:12:35 | AGREED | MrBeige | we'll try to get advance updates on the localteam mailing list, in order to make these meeting go smoothly |
| 20:12:41 | Topic: next meeting | ||
| 20:15:31 | AGREED | MrBeige | localteam meeting (in spanish) in one week at 19UTC, global team meeting in two weeks at 19UTC |
| 20:15:51 | AGREED | MrBeige | localteam: 4 may, globalteam: 11may |
| 20:19:48 | INFO | MrBeige | we might re-schedule the 11th may meeting as time gets closer, so cek can make it ... or not, we'll see |
| 20:20:00 | INFO | MrBeige | plus, we *will* get details on the mailing list beforehand |
| 20:20:09 | Topic: speak up or meeting endsss | ||
Information on meetbot is available at meetbot.debian.net