===================== #debconf-team Meeting ===================== Meeting started by Hydroxide at 21:00:58 UTC. The full logs are available at http://meetbot.debian.net/debconf-team/2009/debconf-team.2009-11-18-21.00.log.html . Meeting summary --------------- * dc9: final report (Hydroxide, 21:01:11) * we have a lot of final report stuff done (MrBeige, 21:01:42) * LINK: http://wiki.debconf.org/wiki/DebConf9/FinalReport (MrBeige, 21:01:47) * things needed: Open Day, localteam/venue, sponsorship, fundraising, video, talk team, networking (except wireless), budget numbers, credits (MrBeige, 21:03:08) * schultmc is close to having the final budget numbers (Hydroxide, 21:03:24) * he'll finish within the next day or so (Hydroxide, 21:03:32) * received 109,571 EUR (schultmc, 21:04:15) * spent 56,446 EUR (schultmc, 21:04:24) * numbers are approximate (Hydroxide, 21:04:31) * avail for dc10 53,125 EUR (schultmc, 21:04:36) * ACTION: see about getting actual spent numbers from previous conferences (MrBeige, 21:05:39) * 22,000 EUR outstanding (schultmc, 21:05:40) * (outstanding == included in 'received' amount but not yet received) (Hydroxide, 21:06:29) * ACTION: Hydroxide will get MrBeige a list of topics for talk selection team segment within the next week, and they'll work together to write it up (Hydroxide, 21:09:15) * ACTION: MrBeige writes a introduction to the talks list that counts as the "talks" section (MrBeige, 21:14:50) * ACTION: gwolf writes up the bullet points for Herb for MrBeige to ghostwrite (gwolf, 21:15:06) * ACTION: MrBeige re-pings anto/cek about getting a localteam writeup (MrBeige, 21:17:13) * ACTION: gwolf will ask anto about that, and about fundraising (Hydroxide, 21:17:28) * ACTION: gwolf and MrBeige will battle for not being forced to ask anto (Hydroxide, 21:17:45) * AGREED: MrBeige is DebConf's yoda: "I won't battle, I'll just do" (Hydroxide, 21:18:31) * ACTION: MrBeige marga discuss on the list formatting of final report (MrBeige, 21:20:37) * dc9: unpaid invoices (Hydroxide, 21:20:48) * skipping this since it was addressed enough (Hydroxide, 21:20:54) * dc10: status report from local team (Hydroxide, 21:21:01) * reservations mabe about as good as they can get for now, beginning discussions abotu getting networking set up (MrBeige, 21:21:51) * dc10: corporate sponsorship: levels (Hydroxide, 21:23:38) * same status on this as last time (Hydroxide, 21:23:44) * ACTION: Sledge will write up the fundraising section of dc9 final report. (Hydroxide, 21:24:42) * ACTION: MrBeige and gwolf won't pester anto (gwolf, 21:24:52) * ACTION: Hydroxide will follow up on the outstanding issue from the october meeting about setting the platinum sponsorship level (Hydroxide, 21:25:28) * dc10: corporate sponsorship: other offerings to/from sponsors (Hydroxide, 21:26:47) * if we want an ad in the July issue of $US_Linux_Mag, artwork needs to be submitted end of April (Hydroxide, 21:28:36) * $US_Linux_Mag also posted it on their events page (Hydroxide, 21:28:59) * dc10: corporate sponsorship: sponsor pack (Hydroxide, 21:29:57) * AGREED: we'll call the "sponsor pack" a "sponsor brochure" instead to disambiguate (Hydroxide, 21:32:29) * dc10: corporate sponsorship: sponsor brochure (Hydroxide, 21:32:47) * conference bags for sponsors should be prepared and sent during the conference to avoid mishaps (Hydroxide, 21:34:11) * ACTION: pabloduboue will take the lead on the (potential) sponsor brochure and will collaborate with _hc and past orga/sponsorteam people as appropriate (Hydroxide, 21:34:40) * AGREED: target date for completed potential sponsor brochure .pdf: end of 2009 (Hydroxide, 21:36:47) * dc10: teams recomposition? (ensuring sufficient manpower on site) (Hydroxide, 21:37:04) * ACTION: edrz will ping v-t regarding dc10 attendance (edrz, 21:38:51) * ACTION: Hydroxide will work with bgupta to ensure there is sufficient US-based representation on press team (Hydroxide, 21:42:19) * edrz will also do some video-team recruiting at pycon.us - interest is already there (Hydroxide, 21:42:35) * Press team is currently madduck only (gwolf, 21:43:38) * madduck would appreciate if some local took over the press lead (gwolf, 21:43:53) * 3 of 4 admin team people will not attend dc10; the 4th shouldn't be assumed to be attending (Hydroxide, 21:44:27) * ACTION: admin team will have some addition(s) / removal(s) this weekend, sez Ganneff (Hydroxide, 21:51:21) * : dc10: proposals re CfP and registration (Hydroxide, 21:55:01) * ACTION: everyone read the proposals linked from today's agenda, comment on-list, and we can finalize at the december meeting (Hydroxide, 21:56:53) * Next meeting (Hydroxide, 21:57:15) * AGREED: next meeting will be December 16, 2009 21:00-22:00 UTC (Hydroxide, 21:58:29) Meeting ended at 21:58:35 UTC. Action Items ------------ * see about getting actual spent numbers from previous conferences * Hydroxide will get MrBeige a list of topics for talk selection team segment within the next week, and they'll work together to write it up * MrBeige writes a introduction to the talks list that counts as the "talks" section * gwolf writes up the bullet points for Herb for MrBeige to ghostwrite * MrBeige re-pings anto/cek about getting a localteam writeup * gwolf will ask anto about that, and about fundraising * gwolf and MrBeige will battle for not being forced to ask anto * MrBeige marga discuss on the list formatting of final report * Sledge will write up the fundraising section of dc9 final report. * MrBeige and gwolf won't pester anto * Hydroxide will follow up on the outstanding issue from the october meeting about setting the platinum sponsorship level * pabloduboue will take the lead on the (potential) sponsor brochure and will collaborate with _hc and past orga/sponsorteam people as appropriate * edrz will ping v-t regarding dc10 attendance * Hydroxide will work with bgupta to ensure there is sufficient US-based representation on press team * admin team will have some addition(s) / removal(s) this weekend, sez Ganneff * everyone read the proposals linked from today's agenda, comment on-list, and we can finalize at the december meeting Action Items, by person ----------------------- * _hc * pabloduboue will take the lead on the (potential) sponsor brochure and will collaborate with _hc and past orga/sponsorteam people as appropriate * bgupta * Hydroxide will work with bgupta to ensure there is sufficient US-based representation on press team * edrz * edrz will ping v-t regarding dc10 attendance * Ganneff * admin team will have some addition(s) / removal(s) this weekend, sez Ganneff * gwolf * gwolf writes up the bullet points for Herb for MrBeige to ghostwrite * gwolf will ask anto about that, and about fundraising * gwolf and MrBeige will battle for not being forced to ask anto * MrBeige and gwolf won't pester anto * Hydroxide * Hydroxide will get MrBeige a list of topics for talk selection team segment within the next week, and they'll work together to write it up * Hydroxide will follow up on the outstanding issue from the october meeting about setting the platinum sponsorship level * Hydroxide will work with bgupta to ensure there is sufficient US-based representation on press team * MrBeige * Hydroxide will get MrBeige a list of topics for talk selection team segment within the next week, and they'll work together to write it up * MrBeige writes a introduction to the talks list that counts as the "talks" section * gwolf writes up the bullet points for Herb for MrBeige to ghostwrite * MrBeige re-pings anto/cek about getting a localteam writeup * gwolf and MrBeige will battle for not being forced to ask anto * MrBeige marga discuss on the list formatting of final report * MrBeige and gwolf won't pester anto * pabloduboue * pabloduboue will take the lead on the (potential) sponsor brochure and will collaborate with _hc and past orga/sponsorteam people as appropriate * Sledge * Sledge will write up the fundraising section of dc9 final report. * **UNASSIGNED** * see about getting actual spent numbers from previous conferences * everyone read the proposals linked from today's agenda, comment on-list, and we can finalize at the december meeting People Present (lines said) --------------------------- * Hydroxide (169) * gwolf (72) * MrBeige (62) * madduck (16) * moray_ (16) * edrz (12) * schultmc (12) * jello (11) * Ganneff (10) * dam (10) * MeetBot (6) * Sledge (5) * _hc (4) * Tincho (2) * bgupta (2) * pabloduboue (2) * Jon (1) * mrbeige (0) Generated by `MeetBot`_ 0.1.4 .. _`MeetBot`: http://wiki.debian.org/MeetBot