19:00:20 #startmeeting 19:00:21 #meetingtopic Global Team Meeting. Agenda: http://wiki.debconf.org/wiki/DebConf9/Meetings#Global_team_meeting.2C_13_July_2009.2C_19_UTC 19:00:27 21:00:22 [ alphascorpii] [ bdale ] [ enrico ] [ karora ] [ Noodles ] [ svenk ] 19:00:27 21:00:22 [ also ] [ bgupta ] [ faw ] [ madduck] [ otavio ] [ thepaul ] 19:00:27 21:00:22 [ amaya ] [ blarson ] [ FBI ] [ marga ] [ paravoid_ ] [ Tincho ] 19:00:27 21:00:22 [ AndrewLee ] [ bubulle ] [ fil ] [ Maulkin] [ rmayorga ] [ tokkee ] 19:00:27 21:00:22 [ angasule ] [ christoph] [ Ganneff ] [ maxyz ] [ schultmc ] [ Tolimar ] 19:00:27 21:00:22 [ anibal ] [ Clint ] [ gregoa ] [ MeetBot] [ schultmc_ ] [ TransBot] 19:00:28 21:00:22 [ Anto ] [ cpt_nemo ] [ h01ger ] [ mhy ] [ sgran_ ] [ urbec ] 19:00:28 21:00:22 [ ArthurLiu ] [ dam ] [ Hydroxide] [ moray ] [ Sledge ] [ zer0mdq ] 19:00:28 21:00:22 [ aurel32 ] [ edrz ] [ jvw ] [ MrBeige] [ suihkulokki] 19:00:33 * marga here. 19:00:37 hu? 19:00:48 * faw here 19:00:56 * Noodles here (obviously) 19:00:59 * h01ger here 19:01:03 * fil here 19:01:06 ArthurLiu, meeting 19:01:11 #topic Accommodation status update (and who does it during debcamp while Noodles is not there yet) 19:01:23 oh sorry, I'll keep quiet, don't kick me out :) 19:01:27 there. noodles topic, i think :) 19:01:29 sorta here. please say my name if you need my help with something.. (Hydroxide, MrBeige you guys know my skills for the most part) 19:01:32 Ok, so I did the final room allocation last week. 19:01:43 * Sledge gets in 19:01:52 And I've had one minor comment asking for a room swap and there are a few outstanding "I'm not coming"s to process. 19:02:00 But no "Argh! I'm not on the list"s. 19:02:07 That's good. 19:02:08 good 19:02:09 yup 19:02:12 In the end I didn't have to say no to many people. 19:02:23 I think I said no to one person for DebCamp but ok for DebConf. 19:02:44 ok. fine. that then leaves the second part of this topic 19:02:53 whos playing noodles until noodles arrives? 19:03:05 It'll at least be easier because it's all in MT until I get there. 19:03:16 I /think/ all the room numbers in my allocation should be ok. 19:03:16 * fil could probably do that 19:03:28 So really it shouldn't be tricky. 19:03:29 #agreed fil is taking the room stuff during dc 19:03:33 #topic How are we going to manage attendees paying their own food? 19:03:36 And I'll be online in case of queries. 19:04:03 Can we take cash? There was a suggestino we could do so and then use it for paying reimbursments? 19:04:06 (hi, late) 19:04:07 that question is better as "how do we manage to only have people eat that should eat"? do we give out tokens? 19:04:12 Noodles, yes 19:04:27 I think tokens is a good system; it allows people to swap as well which helps prevent wastage? 19:04:27 there are also other expenses like the flamenco dancers and such 19:04:31 There are various issues to solve. 19:04:34 Noodles: I don't think we can take cash per meal easily, it seems :/ 19:04:49 Noodles: as the caterers want us to tell them specific numbers and pay for those fixed numbers 19:04:54 Not /at meal time/, no, but people could pay us the day before? 19:04:55 h01ger: flamenco dancers? 24hr entertainment? :-) 19:04:56 * h01ger suggests to leave the details to those handling this and only talk about finding volunteers for the job now 19:04:58 1) We need a system that allows non-sponsored people to say "tomorrow I'll eat at DebConf" 19:05:06 for tokens we need to know at least a day in advance to tell the caterers. depending on how flexible they are and how far in dadvance they want it 19:05:07 Sledge, that was just an example :) 19:05:10 is one day notice enough for the caterers? 19:05:11 2) We need a system to receive the money from this people 19:05:23 We need to cover money from attendees /anyway/. 19:05:26 marga: tokens should work for that. for both points. "go and buy them". 19:05:27 3) We need to figure out the tokens. 19:05:32 Ganneff: no. 19:05:34 i think the biggest part will be to get the caterer to agree 19:05:39 Ganneff: we need to tell the caterer in advance. 19:05:55 exact we need tell it in advance 19:06:00 marga: yes. the handling on our site is easy. 19:06:01 Ganneff, the caterer agreed to have the numbers a day in advance. i dont think they want ad-hoc 19:06:10 i thinking in two posibility 19:06:13 Originally (I asked this question 2 or 3 times) the caterer was going to accept money, but now it's not possible. 19:06:14 one day in advance is ok. 19:06:18 So tell the caterer the numbers in advance and say only serve people with tokens? 19:06:21 lets listen to anto.. 19:06:32 And date the tokens and only print the same number as we told the caterer? 19:06:41 one bono(card) for sponsored people 19:06:47 Yah. 19:06:49 at this stage I think the details should perhaps just be sorted out on site during DebCamp 19:06:51 and a tickect for not sponsored 19:06:58 the caterer can collect the tokens, and we/they can use it for billing debconf / checking the numbers 19:07:07 I assume for the first days of DebCamp everyone there is sponsored or honest, anyway? 19:07:08 so who does this? 19:07:11 moray: no. 19:07:19 moray: well, honest maybe, sponsored, no. 19:07:24 all the days the not sponsored pay a tickets and after that we pay to caterer 19:07:39 Anto: if the caterer is willing to do that, fine. 19:07:53 so lets go down this road and do final adjustements to the process during first days of camp. all ok with it? 19:08:00 Yes, that sounds sane. 19:08:15 #agreed payment by tokens/via cards. more details settled during debcamp. 19:08:24 #topic Proceedings 19:08:24 #info one or two volunteers to handle the food tickets would be good. 19:08:30 Ok, then. On our side, we need to figure out: who will collect money and print the tickets and how will the amount of meals be told to the caterer... 19:08:33 who wants to take the floor? 19:08:37 anto is too busy to also do the food stuff, i think 19:08:40 marga: si. make it #info please 19:08:43 should I pack my guilotine? (that we used in EDI for tokens) or would there be that sort of office equipment locally? 19:08:44 Ganneff: ok 19:08:53 #INFO (Regarding food) On our side, we need to figure out: who will collect money and print the tickets and how will the amount of meals be told to the caterer... 19:08:57 i need volunters for food stuff 19:09:08 Anto: you will get them. 19:09:21 2 ó 3 people is ok 19:09:24 fil: if you do have the space. 19:09:31 now, anyone for proceedings? 19:09:39 blarson: ping 19:09:39 #info anto is too busy to also do the food stuff, i think. he says 2-3 people are needed 19:09:58 blars has been working on proceedings, collecting papers... don't know current status 19:10:02 About proceedings, the last info we had was that they were going to be printed on-site, during debcamp. 19:10:15 blarson: any news about the status of the proceedings? 19:10:27 blarson is idle for about an hour 19:10:30 Papers collected. 19:10:30 yes, near venue there are a copy-shop 19:10:34 ah. there he is. 19:10:58 Need someone else to arange printing durring debcamp, since I arive late the 23rd. 19:10:59 blarson: so its on time for debcamp printing? 19:11:10 blarson: that's ok, as long as the pdf is ready. 19:11:17 printer is on the list of things to get 19:11:22 Still need to format put together. 19:11:23 blarson: you use the tex stuff from last years again? 19:11:24 (from junta...) 19:11:25 blarson: when do you think that pdf is going to be ready? 19:11:51 * blarson doesn't know tex :-( 19:12:08 blarson: get someone that does to help you. 19:12:17 blarson: or what's your plan? 19:12:18 blarson: good time to learn ;-) 19:12:25 blarson: mail -team/-discuss and ask for help. :) 19:12:44 Yes, I'll need help. 19:12:48 #save 19:12:50 #INFO Papers for the proceedings have been submitted, need to get formatted. 19:12:53 ok, please ask the list 19:13:05 #topic Insurance status? 19:13:07 #ACTION blarson will ask for help with the Latex format 19:13:20 thx 19:13:23 #INFO proceedings will be printed on-site during debcamp. 19:13:38 #insurance status seems to be fine, cek got all the info and a new insurance 19:13:38 now, whats up with insurance? 19:13:39 Ganneff: #save please ? 19:13:43 #info insurance status seems to be fine, cek got all the info and a new insurance 19:13:46 MrBeige: done already. 19:13:53 ok. topic solved. ha. 19:13:57 \o/ 19:14:00 #topic Junta HW (printer) / laminating device / duct tape / batteries / etc 19:14:03 cek! 19:14:06 there. cek at the right time. 19:14:11 update on insurance? 19:14:13 we had: 19:14:16 #info insurance status seems to be fine, cek got all the info and a new insurance 19:14:17 hey 19:14:18 Ganneff: yes, I'm impressed ;) 19:14:20 sorry for the delay 19:14:30 yes, I am waiting for a response 19:14:45 the guy in charge will send me the exact amount tomorrow 19:14:46 ok. fine. now see current topic please, you just joined at the right time :) 19:14:57 cek, but its cheaper then what we discussed last week? 19:15:12 we will have 150000 for civil insurance and 6000 for hardware 19:15:18 yes h01ger 19:15:24 but don't know how much 19:15:29 cek, cool 19:15:37 #info exact insurance details for tomorrow, but should be cheaper than last. 19:15:46 noow, junta hw stuff. whats up there? 19:15:51 re, topic, /me ment we should _buy_ laminating device / duct tape / batteries - (though the laminating device was kind of "maybe they have it") 19:16:14 about Junta HW no news, i hope the last day they call me 19:16:25 Anto: when do we give up hope? 19:16:32 we will ask for HW sponsorship from Identic 19:16:36 www.creofonte.com 19:17:01 tomorrow i will go to my foundation and call you holguer to explain that HW we need 19:17:22 Anto, i will be in planes from 10 to 14.30 19:17:23 ok. so thats still going on. 19:17:37 anything more here? 19:17:41 Anto, so either early or late 19:17:52 ok, h01guer, no problem 19:18:06 #INFO Still waiting for Junta's hardware, other sponsors yet to be asked. 19:18:16 #topic Budget status 19:18:24 MrBeige, schultmc: thats your floor. 19:18:29 so budget is looking all right 19:18:40 how soon do we need to pay stuff in cáceres ? 19:18:42 #info party, budget looks good 19:18:44 canatic and comparex dend the money to FFIS o SPI? 19:18:55 send , sorry 19:19:02 Anto, no, not yet 19:19:07 ok 19:19:10 I requested a limit increase for SPI's online currency transfer service and it was approved 19:19:17 schultmc, cool 19:19:21 I have mostly updated everything, and know how much is at ffis/spi 19:19:22 #topic Budget status -> How soon does FFIS need to start transferring money? And to whom? 19:19:26 schultmc, can you also draw cash in caceres? 19:19:26 the first transfer from SPI to FFIS should land shortly 19:19:27 so lets take the next subpart of this topic 19:19:30 so it's just a matter of moving it around at the right time 19:19:31 Ganneff, un poco too fast you are 19:19:43 we can transfer the rest in a larger sum 19:19:46 ah, no, just more exact :) 19:19:49 h01ger: its only a subtopic change. 19:19:55 h01ger: probably, in small increments per day 19:20:06 schultmc, great. cause we cant from ffis 19:20:20 ffis would need a bank account in .es to transfer too?! 19:20:23 only people can and then get reimbursted. or ffis does money transfers.. 19:20:37 Ganneff, there will be noone from ffis around.. 19:20:40 h01ger: no way of getting some petty cash? 19:20:47 #info for money from ffis people need to draw it and then get reimbursed. or we need a bank account... 19:20:52 marga: I can get petty cash 19:21:03 schultmc: when are you arriving in Cáceres? 19:21:18 marga: late evening of 2009-07-23 19:21:37 if its needed i could take some 3k EUR from my creditcard, but in that case i would want ffis to send the money to me first. 19:21:47 schultmc: I think some petty cash is going to be needed before that. 19:22:02 ffis will transfer the sponsorship reimburstment directly to people 19:22:07 marga: surely we could transfer funds from ffis to someone locally 19:22:08 (that is, if its 3k eur) 19:22:14 s/locally/local/ 19:22:15 schultmc: apparently not. 19:22:16 http://wiki.debconf.org/wiki/DebConf9/Sponsorship 19:22:23 #info that url has infos for reimburstment 19:22:35 h01ger: can it be transferred to Ganneff and then he extracts it / brings it? 19:22:38 h01ger: drop the t please. 19:23:09 which t? 19:23:17 reimbursement 19:23:26 marga, why? 19:23:27 I think we can understand though 19:23:30 moray, ah. lol 19:23:35 h01ger: everyone has a limit on how much they can pay before getting reimbursed. It's not sensible to ask someone (anto or the like) to put so much money from his pocket. 19:23:35 i can bring like 500 eur or so with me already on wed, if it helps. i can draw more from creditcard, but if that goes to high up i want the money *first*, and ffis usually doesnt do that 19:23:43 they usually want receipts before giving out any cent 19:23:46 * h01ger prefers reimbursement to come as reimburstment :) 19:23:59 when does, e.g., the caterer need money, and do we direct transfer to them, check, cash ? 19:24:04 marga, i dont see us needing tons of cash 19:24:17 MrBeige: the caterer is payed by local sponsorship, doesn't go through ffis. 19:24:17 we can transfer money from ffis to the caterer or whatever 19:24:20 MrBeige: the caterer i expect to get so much that i would want to make it direct transfer 19:24:25 yes 19:24:30 marga: ah, right 19:24:36 so, next topic? 19:24:38 marga: that's what I"d think to, just confirming 19:24:51 But buying stuff, like batteries or the laminator earlier, is going to need money. 19:24:52 so nothing decided on money transfers? 19:24:58 * MrBeige is still unsure how money will get moved around. but it'll probably be figured out at debcamp 19:25:11 assuming that no one starts demanding money on day 1 19:25:13 marga, i'm happy to pay the laminator or batteries and get the money back from ffis 19:25:20 thats petty cash, really 19:25:28 so from ffis or schultmc :) 19:25:33 all below a thousand is. 19:25:40 ohwell, i think we can handle that. next 19:25:43 h01ger: ok then. It's just that Anto mentioned he didn't have that much cash to wait until reimbursement. 19:25:43 #topic Budget status -> Handling cash at DebConf (Attendees who don't pay before start of DebConf, and also paying us for non-sponsored food from the caterer.) 19:26:09 * h01ger asks Anto in /msg if he needs reimbursement now and if so will arrange that 19:26:20 h01ger, and there are people that needs to be reimbursed in person (no back accounts in Europe) 19:26:21 so we sort of talked about this but don't have names in charge yet... 19:26:37 faw: we can do international transfers... :) 19:26:43 faw, yes. we will have money and we can do money transfers from spi 19:26:50 but i think this year it should be possible to do all the reimbursements for travel right in .es 19:27:04 Ganneff, this topic was also directly disucssed. we happily take the money. next :) 19:27:05 (well, if we can get at it, it will be a lot again) 19:27:12 it's much better if we get it done quickly, and avoid the mess about Brazilians etc. 19:27:19 s/directly/already/ 19:27:20 Ganneff, international transfers, at least for Brazilians, means losing almost 60% of the money to Brazilian government 19:27:21 or long delays. 19:27:26 faw: ay. 19:27:28 :-( 19:27:37 ok. so. nothing more here i think for now? 19:27:40 #topic Budget status -> can we sponsor more people? 19:27:40 (I'm going to disappear btw; I don't really think you'll miss me but /msg me if there's anything you need a response on as I'll be around later) 19:27:53 i disagree with sponsoring more people *now* 19:28:04 * h01ger misses Noodles but is happy to see him next week :) 19:28:13 it wouldnt be fair to all those we (direct or indirect) already said no 19:28:16 Ganneff, if we have the money? 19:28:19 I agree with Ganneff 19:28:26 h01ger: then we can also use it for dc10 19:28:27 Ganneff, give money to those next in the queue? 19:28:28 Ghod. Don't sponsor more people unless they already have a room. 19:28:30 we dont need to burn it all 19:28:37 and see Noodles 19:29:13 and its damn late and near to the conf already to announce "hey, we have more money, you all we refused can now join in. have fun dealing with a trip in 1.5weeks" 19:29:14 I agree with Ganneff. It's too late now to sponsor people. 19:29:17 h01ger: we've sponsored everyone in the "maybe" queue. 19:29:22 we could also give money back to debian ;) but ok, as you dont want to sponsor more people (which are queued in the list), i'd say, next point 19:29:25 * Sledge nods Ganneff 19:29:25 MrBeige, ah!! 19:29:28 ok, then 19:29:29 all that's left is people who have been told "no" 19:29:32 #agreed no extra sponsoring 19:29:32 didnt know that 19:29:34 #topic minibus renting 19:29:42 minibus? 19:29:46 h01ger: ah, ok. 19:29:51 do we still want to do that? (bus) 19:29:58 do we need to? for what? 19:30:12 eg to take otavio to the daytrip. and other errands 19:30:13 * MrBeige unsure where it came from 19:30:21 fil brought it up 19:30:32 cant we just rent some kind of taxi if needed for otavio on that day? 19:30:36 I think arranging it for one day will be cheaper than renting all the time 19:30:51 fil had suggested renting a van to move things about 19:30:58 but I'm not sure we actually have much to move about? 19:31:01 I was wondering if we should hire _any_ vehicle -- it wandered into being a minibus later IIRC 19:31:06 if everything is delivered to MT 19:31:23 ok. so currently none, we can take it day by day if needed 19:31:40 #agreed currently none, we can take it day by day if needed 19:31:42 #topic People arriving on the 15th: where/when to meet? 19:31:47 yay, i want to know that too :) 19:31:54 15th... quite close :) 19:31:56 * Ganneff gets in at 2002 19:32:02 there are about 5 hire places in walking distance according to google, so we can always grab a car for a day, or some such 19:32:11 by train from mad 19:32:36 the venue shouldnt be hard to reach walking. or taxi. so i guess venue is a good meeting place? 19:32:47 yes, venue is a good place 19:32:49 Anto / cek: will you be there, 15th evening? 19:32:52 by train from Lisbon (at 05:05 *yawn*) 19:33:21 not sure, I have to work till friday 19:33:24 meet at MT? 19:33:45 sounds like it 19:33:52 anto, do you have to work on the 15th? or can you show people MT / let them in? 19:33:57 (MT is the logical place, but we need someone there to let people in / give us rooms / who knows us) 19:33:57 yes, i will be there 19:33:58 #AGREED Meeting will take place at MT 19:34:17 ok. fine. i think we can deal with it 19:34:18 so people, exchange tel-numbers with anto :) 19:34:22 #topic Next meeting - At the venue! 19:34:28 ... 19:34:29 (yay) 19:34:44 so no date now, we just deal onsite :) 19:34:48 Ok. 19:34:52 So, good luck then. 19:34:57 #topic AOB 19:34:58 yay! 19:34:59 though in fact do we need another IRC meeting about proceedings etc., or will people there organise everything now? 19:35:02 I have an AOB 19:35:03 anyone with anythign? 19:35:04 marga: start 19:35:11 (I'm happy with the people there organising stuff) 19:35:14 day trip? 19:35:24 we also need nametags printed 19:35:25 http://doodle.com/i643df52havyzqhe 19:35:28 moray: we can also just say "in a week again". or "saturday" or so. 19:35:31 and reception 19:35:32 For h01ger: can it be done for people not at DebConf to stream themselves and give a presentation? 19:35:39 and daytrip 19:36:00 . o O ( MrBeige ) O o . 19:36:03 marga, the setup will be similar to dc8... so, in theory.. in practice its easier if its in penta 19:36:30 marga, because if we dont know, we might fiddle with the setup at that time 19:36:30 people not at dc giving a presentation? 19:36:31 or want to 19:36:33 Anto: I guess Valle del Jerte wins. 19:36:36 you mean people watching video all together? 19:36:47 Anto, valle wins 19:36:48 h01ger: I just want to know if it's possible. 19:36:57 Ganneff: like a video-conference, I guess. 19:37:02 marga, ah 19:37:07 well 19:37:07 it could be doable, yes. 19:37:10 same 19:37:19 ok, Valle del Jerte will be the place for day trip 19:37:25 marga, better bring an usb webcam 19:37:30 #AGREED Valle del Jerte will be the place for day trip 19:37:36 h01ger: I'm not going. 19:37:40 h01ger: that's my point. 19:37:49 h01ger: she wants to give a talk while being in .ar 19:38:18 marga, ah. we can hook a computer on the projector and play your stream if you provide one, yes, sure 19:38:41 and you would need our stream to react to questions. 19:38:47 if both sides have good network that ought to work 19:38:53 we could try with a small talk 19:39:00 would be something new and shiny 19:39:03 h01ger: ok, well, when the setup is there we might want to test it and see how it's going. If it works, then we might try it for real :) 19:39:05 fdor such a conf 19:39:09 Yep. 19:39:16 yes , we can 19:39:19 ok. anyone else with something? 19:39:28 Ganneff, its new on the social level. technically, whether you use slides or a stream from the net, there is not much diff :) 19:39:29 h01ger mentioned nametags 19:39:38 h01ger: yes. 19:39:43 marga, you need to test your side 19:39:52 h01ger: yep, I'll work on that. 19:39:52 nametags are traditionally done during debcamp in some kind of hurry. 19:39:54 we'll test our side anyway :) 19:40:02 h01ger: it's less good for the audience than a real talk, but as long as there aren't too many like this is should be fine 19:40:17 it will be interesting to stream this to the world then 19:40:20 (people tend to get bored quicker etc. with a video link than real speaker) 19:40:27 the cam at dc recording the stream from marga, sending it to the net... 19:40:30 sure 19:40:37 anyways. any other thing? 19:40:46 yay! 19:40:57 going once 19:41:02 to Caceres? 19:41:05 going twice 19:41:12 #endmeeting