#debconf-team Meeting

Meeting started by marga at 19:00:55 UTC. (full logs)
19:01:12 Topic: Seguridad (Security)
19:03:12 INFOmargaanto is going to try to get 2 other budgets for security, to get a better quote, but it's going to be difficult to get one for less than € 3500 .
19:03:25 Topic: Day trip
19:08:13 INFOmargaCurrently the plan is to travel 120km to a place where there is a natural reserve, and some natural pools, a nice day to spend the day. The buses to go there would cost €350 per 55 people. The catering people would prepare sandwiches, beverages and fruit for the attendees to take with them.
19:08:42 ACTIONmargaanto will investigate other options. Merida might be interesting, but the heat would be too much.
19:09:06 Topic: Cena especial (Formal Dinner)
19:16:20 INFOmargaAnto proposes having the formal dinner at Palacio de los Golfines http://www.palaciogolfines.es/, this would be around €15-€18 for a service of waiters with trays, but no table service, serving cheese, ham, other Spanish things, veggie things, etc.
19:16:49 INFOmargaHaving table service would be around € 40 per person, because the only places where you can sit that many people in Cáceres are very expensive.
19:17:59 INFOMrBeigewe could have something at MT, special catering, with music and other events.
19:18:02 ACTIONmargaAnto will look into the details of maybe having the formal dinner at MT.
19:19:16 Topic: Oepn Day
19:19:21 Topic: Open Day
19:20:21 LINKMrBeigehttp://debconf9.debconf.org/openday.xhtml is a link about open day
19:21:08 LINKMrBeigehttps://penta.debconf.org/dc9_schedule/day_2009-07-24.en.html
19:23:06 INFOmargaAnto will talk with Sponsors so that they entry their talks in Penta, or enter them himself if they don't.
19:24:35 INFOmargacurrent status meets sponsors requirements.
19:25:53 INFOmargaThere'll only be one sponsor stand. Nobody else was interested.
19:26:18 Topic: Pagos desde FFIS (Paying for things in Cáceres through FFIS. Make sure we know how we'll do this).
19:32:42 INFOmargaMost of the "big" payments will be done directly from our sponsors in Spain to the provider. This is the case for food, security, day trip, rentals, FdS lodging.
19:33:13 INFOmargaHowever, it's important to have *some* money available to pay for the small things.
19:34:24 ACTIONMrBeigeanto (and maybe h01ger) see about getting petty cash at the conference
19:35:25 Topic: Hardware provisto por la Junta (Hardware from Junta, see mails to the list (cameras, computers, printer, ...) )
19:39:07 ACTIONMrBeigeanto / cek will sent email to the mailing list when the Junta says yes/no to our hardware requests
19:39:58 LINKMrBeigehttp://lists.debconf.org/lurker/message/20090621.110728.b032595a.en.html (and replies) for reference
19:40:40 INFOmargaAnto is not too hopeful about they saying yes, but even if they say no, the most expensive hardware can still be lent by the other foundation.
19:41:29 Topic: Envío de cosas a Cáceres (Sending stuff to Cáceres)
19:43:36 INFOmargaanything that needs to get sent to Cáceres should have Anto's name and the residence (MT) address.
19:43:58 INFOmargaIf there's a payment involved, it should be warned in advance so that the money is ready.
19:46:03 AGREEDmargaAnto will talk to holger about getting the petty cash for DebConf.
19:47:15 Topic: Hora y lugar para la foto grupal (best time of day (and place?) for group photo? )
19:50:23 AGREEDmargaIt might be simpler to have it just before formal dinner, but whoever is taking the picture should decide.
19:50:38 Topic: Seguros (Insurance status? DebConf9/Insurance )
19:52:41 LINKMrBeigehttp://wiki.debconf.org/wiki/DebConf9/Insurance
19:54:02 ACTIONMrBeigeanto asks cek about insurance things
19:54:19 Topic: Next Meeting
19:56:26 AGREEDmargaNext localteam meeting: Wed July 8th.
19:56:31 AGREEDmargaNext localteam meeting: Wed July 8th. 19:00 UTC
19:56:49 Topic: Otros temas (AOB)
20:00:04 INFOmargaRegarding Visa issues: Cristian Porras and Sha Liu are waiting on certain things to happen, Anto is working on them. Andrew Lee is also waiting but some info is missing.
20:03:37 AGREEDmargaWe should close visa@debconf.org, since people are harassing anto.
Meeting ended at 20:06:16 UTC. (full logs)


Action Items
  1. anto will investigate other options. Merida might be interesting, but the heat would be too much.
  2. Anto will look into the details of maybe having the formal dinner at MT.
  3. anto (and maybe h01ger) see about getting petty cash at the conference
  4. anto / cek will sent email to the mailing list when the Junta says yes/no to our hardware requests
  5. anto asks cek about insurance things

Action Items, by person
  1. anto
    1. anto will investigate other options. Merida might be interesting, but the heat would be too much.
    2. anto (and maybe h01ger) see about getting petty cash at the conference
    3. anto / cek will sent email to the mailing list when the Junta says yes/no to our hardware requests
    4. anto asks cek about insurance things
  2. UNASSIGNED
    1. Anto will look into the details of maybe having the formal dinner at MT.

People Present (lines said):
  1. anto (114)
  2. marga (104)
  3. MrBeige (42)
  4. ana (36)
  5. moray (20)
  6. FBI (9)
  7. madduck (4)
  8. Hydroxide (3)
  9. TransBot (2)
  10. zobel (1)

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