17:58:27 <h01ger> #startmeeting Debian Hamburg Reunion 2023
17:58:27 <MeetBot> Meeting started Mon Apr 17 17:58:27 2023 UTC.  The chair is h01ger. Information about MeetBot at http://wiki.debian.org/MeetBot.
17:58:27 <MeetBot> Useful Commands: #action #agreed #help #info #idea #link #topic.
17:59:24 <h01ger> #topic agenda / Welcome / say hi / introduce yourself
17:59:33 <h01ger> hi :)
17:59:34 * petn-randall waves.
17:59:44 <h01ger> the agenda for today is
17:59:54 <h01ger> Welcome / say hi / introduce yourself
17:59:54 <h01ger> CfP
17:59:54 <h01ger> Video team
17:59:54 <h01ger> T Shirts
17:59:54 <h01ger> Day trip
17:59:55 <h01ger> budget
17:59:57 <h01ger> 2024???
17:59:57 <h01ger> Any Other Business (AOB)
18:00:00 * gregoa waves
18:00:03 <urbec> Ꙩꙩ
18:00:06 <joostvb> o/
18:00:07 <DavidHeidelberg[m]> Hey, Hi, Hello!
18:00:18 <rbott> o/
18:00:19 <azeem> hi
18:00:22 <stefank> o/
18:00:34 <count_omega> Hi :)
18:00:42 <taffit> o/
18:00:59 <h01ger> \o/
18:01:07 <h01ger> welcome everyone!
18:01:14 * h01ger is happy so many are here today
18:01:32 <h01ger> any agenda items missing?
18:02:20 <h01ger> we currently have 34 registrations and 15 people have asked for a bed, meaning there are still 15 free beds on site. mail me if you want one.
18:02:26 <gregoa> final check of the schedule maybe
18:02:50 <petn-randall> h01ger: will do later.
18:03:44 <DavidHeidelberg[m]> h01ger: need to sleep! :) all the time
18:03:57 <DavidHeidelberg[m]> mailing u right now
18:04:38 <h01ger> :)
18:04:57 <h01ger> #topic final check of the schedule
18:05:34 <gregoa> → https://wiki.debian.org/DebianEvents/de/2023/DebianReunionHamburg#Schedule
18:05:50 <h01ger> currently we have: tuesday 23rd of May: init. then cheese & wine on thursday. daytrip on friday. talks sat+sun, monday hacking, tuesday departure
18:05:52 <azeem> I think group photo and c&w would be better on the weekend, on the assumption that peak attendence would be then
18:06:13 <azeem> but somebody asked about c&w scheduling earlier and I didn't say anything, so fine
18:06:48 <h01ger> very people arrive later than thursday. i just 3 or 4
18:07:00 <urbec> c&w think it's good to be able to sleep the night after, so no talks next day
18:07:07 <azeem> fair enough
18:07:11 <h01ger> but i agree the group photo should be sat or sun
18:07:32 <h01ger> sat? sun?
18:07:42 <count_omega> +1 for we
18:07:48 <azeem> (also I think hacking friday and daytrip monday would maybe be better for those that want to squeeze most of it in and decide to depart on monday, which is a public holiday)
18:08:18 <h01ger> daytrip on monday would mean daytrip on the more crowded day, hence we decided for friday
18:08:21 <joostvb> group photo on weekend, whoever takes picture decides either sat or sun?
18:08:25 <azeem> ok
18:08:47 <h01ger> i think i'm in favor of photo scheduling for sat, so we can reschedule if sat is rainy and sunday is not
18:08:59 <gregoa> ha, just what I wanted to type :)
18:09:00 <azeem> +1
18:09:02 <joostvb> sounds like a plan
18:09:09 <rbott> +1
18:09:14 <petn-randall> +1
18:09:36 <azeem> in any case, I guess people can hack on friday if they want to skip the daytrip, or will the hacklab be closed then?
18:09:38 <DavidHeidelberg[m]> +0.9999
18:09:45 <h01ger> azeem: they can
18:09:48 <azeem> cool
18:09:58 * h01ger just moved the group pic in the schedule
18:10:17 <h01ger> #topic cfp
18:10:47 <azeem> probably the most pressing question is when we should set CfP deadline
18:11:34 <azeem> TBH, we did not get a huge amount of submission the last two years, so maybe we should de-emphasize talks a bit more
18:11:42 * h01ger nods
18:11:49 <rbott> i would suggest sunday 14th
18:12:05 <h01ger> wfm :)
18:12:11 <joostvb> video-people might like to plan, right?
18:12:13 <rbott> given the amount of talks in the past we should be able to work out the details after that and ahead of the conference
18:12:18 <azeem> ok, that's fine, under the assumption that nobody will make their go/no-go decision based on the set of accepted talks
18:12:30 <rbott> valid point azeem
18:12:33 <gregoa> some people are leaving on sunday, maybe that's not ideal if we only have one day of talks …
18:12:53 <azeem> gregoa: for them you mean?
18:12:57 <gregoa> ack
18:12:58 <h01ger> *if* we only have one day of talks, then lets have them on saturday?
18:13:02 <azeem> and/or what are you proposing, talks on Friday?
18:13:09 <azeem> yeah
18:13:21 <urbec> ye saturday
18:13:21 <gregoa> or sat PM and sun AM (just another option, I'm happy with only saturday as well)
18:13:45 <rbott> we could have "long" talks on SAT and throw in an option for short talks/lightning talks on sunday (in a semi-planned fashion)
18:14:00 <joostvb> <3 semi-planned talks
18:14:03 * h01ger likes rbott's suggestion
18:14:06 <azeem> ok, I think we can just fill up from sat afternoon, sun morning, sat morning, sun afternoon depending on how many exciting submissions we get
18:14:18 <gregoa> sounds good to me
18:14:32 <h01ger> +1
18:14:46 <rbott> sounds good. if we get flooded with a large amount of 45-minutes-plus talks we can still reconsider :-)
18:14:57 <azeem> right, so maybe having a flip chart where people can submit ad-hoc talks for Sunday during hack-days would be useful
18:15:00 <gregoa> 3 parallel tracks :)
18:15:07 <h01ger> lol
18:15:20 <gregoa> flipchart++
18:15:25 <joostvb> +1
18:15:26 <azeem> also for lightning talks
18:15:33 * h01ger proposes a wiki page instead of flipchart, for accessibility reasons
18:15:53 <joostvb> good point
18:16:00 <azeem> IME it just works better to create excitement, but ok
18:16:08 <azeem> can figure that out later
18:16:25 <azeem> so, where to send the CfP? d-d-a/d-e-u/local list?
18:16:40 <joostvb> all of the above
18:16:40 <h01ger> sounds good to me
18:16:47 <azeem> h01ger: we should also post some update on registration and general schedule outline then, I hope you can help with taht
18:16:50 <azeem> that*
18:17:09 <h01ger> sure
18:17:41 <azeem> ok, then let's start a pad after this meeting based on last year's CfP and get this out ASAP
18:17:45 <h01ger> and a short call for sponsors
18:17:47 <rbott> azeem I think h01ger prepared cfp@hamburgreunion.debian.net to be used for the CfP, right?
18:17:49 <azeem> h01ger: ack
18:17:54 <h01ger> rbott: yes
18:18:00 <azeem> rbott: yes, did you get a test mail?
18:18:01 <joostvb> i can probably link to CfP from microenews / publicity team
18:18:02 <h01ger> i send a test mail there recently
18:18:06 <rbott> yes, i did
18:18:07 <azeem> joostvb: yay
18:18:34 <h01ger> yay indeed
18:18:52 <h01ger> next topic?
18:18:59 <taffit> debconf-discuss@ldo was also used last year.
18:19:07 <azeem> taffit: thanks, good point
18:19:13 <azeem> h01ger: I think we're good
18:19:19 <azeem> to go to the next toopic
18:19:23 <rbott> +1
18:19:23 <h01ger> i think debconf-discuss is unneeded with the other 3 lists
18:19:39 <h01ger> (but i'll leave that to you :)
18:19:45 <h01ger> #agenda videoteam
18:19:45 <azeem> it probably won't hurt
18:19:50 <h01ger> #topic videoteam
18:20:14 <taffit> agreed. There is a an debconf-annonce list maybe better fited. (sorry, OT)
18:20:22 <h01ger> will there be a videoteam & gear? or what needs to be done to make it happen?
18:22:07 <rbott> that sounds like a solid "maybe"
18:22:15 <urbec> ask olasd?
18:22:17 <h01ger> hehe
18:22:46 <azeem> he's the only one registered so far, critical mass might not have been reached yet
18:22:57 <taffit> (just forwarded to #debconf-video, there was another meeting before)
18:22:57 <urbec> tobi is also registered
18:23:22 <azeem> ah rigth
18:23:44 <h01ger> ok, i guess that topic warrants some attention :)
18:23:55 <taffit> and highvoltage ;)
18:24:09 <highvoltage> eep
18:24:12 <h01ger> olasd: tobi: highvoltage: your input on this is appreciated :)
18:24:36 <highvoltage> right now video team is a very distant thing on my mind
18:25:09 * h01ger nods and proposes to move on the other topics still
18:25:15 <highvoltage> +1
18:25:46 <h01ger> we clarly want video coverage. and we would like to make that happen.
18:25:49 <highvoltage> h01ger: do you know if tobi will be there?
18:26:10 <highvoltage> (or olasd for that matter)
18:26:15 <h01ger> he is registered with confirmed: "tbd"
18:26:29 <h01ger> tobi. olasd with 'not yet'
18:26:30 <rbott> h01ger: actually confirmed is "yes"
18:26:37 <highvoltage> ok, I guess if there's no olasd there will be no equipment (especially if no one has asked him yet)
18:26:44 <h01ger> rbott: you're right
18:26:54 <highvoltage> rbott: I know what he means :)
18:27:14 <urbec> 2019 the gear was even shipped
18:27:15 <h01ger> tobi wrote confirmed.
18:27:30 <h01ger> well, lets see what olasd has to comment on this... for now
18:27:35 <h01ger> #agenda t-shirts
18:27:47 <h01ger> grrr
18:27:50 <h01ger> #topic tshirts
18:28:13 <h01ger> urbec: how is that going?
18:28:21 <azeem> do we put sponsor logos on shirts?
18:28:35 <azeem> and if so, do we have/need a deadline?
18:28:50 <urbec> we have a supplier, the deadline is May 1st
18:28:55 <azeem> uff
18:29:22 <h01ger> can we extend the deadline a few days
18:29:23 <h01ger> ?
18:29:58 <urbec> For the t-shirt numbers or the sponsor logos?
18:30:07 <h01ger> the logos
18:30:19 <urbec> I can ask
18:30:46 <h01ger> else we should get the cfp out ASAP and that info in
18:31:11 <azeem> but numbers is also a good point, do we order what was put in at the cut-off date (and should we communicate the date in the CfP announce?), or do we order some addtional, modelling a bell-curve?
18:31:35 <h01ger> we order more, also for cantina & sponsors
18:31:51 <urbec> last year we took, what was in the wiki and added 80% more.
18:32:09 <azeem> ok, sounds good
18:32:33 <urbec> though I'd tend to use last years wiki for a better approximation, because the many last minute regsitrations
18:33:30 <h01ger> anything else on shirts?
18:33:44 <urbec> no
18:34:00 <h01ger> #topic budget / sponsors
18:35:07 <h01ger> so far we have on 'partner' level sponsors, and one normal-level sponsor and one corpororate registrations, meaning we have about 4250 EUR income currently
18:35:45 <h01ger> and i would like someone volunteering for maintaining the budget as i still need to finish the 2022 budget and thats a bit too bad.
18:35:56 <joostvb> ouch
18:36:21 <h01ger> the last bit is reimbursing myself for 50 or 60e. and publishing the budget.
18:36:26 <h01ger> (for 2022)
18:36:52 <rbott> should we include a small info about sponsoring in the CfP mail? I have no idea whether 4250 is not enough/too much/whatever right now
18:37:03 <h01ger> rbott: yes, please
18:37:16 <h01ger> it's somewhat too little.
18:37:28 <rbott> is that an ironic "somewhat"? :-)
18:37:40 <h01ger> i'll ask the dpl for approval of the costs and debian covering the diff, if we dont find more sponsors
18:38:04 <azeem> is there a list/mental note somewhere of which companies got contacted already?
18:38:12 <h01ger> rbott: no. it depends on the amount of attendees wanting sponsored food. if things dont work out, we cannot sponsor food. we have enough money to rent the rooms etc
18:38:24 <h01ger> azeem: the list is basically empty
18:38:42 <azeem> ok
18:39:17 <azeem> or rather, ack
18:39:37 <h01ger> #info if you want to help with the budget, please talk to holger.
18:39:48 <azeem> I'll try to contact the usual suspects ASAP, but I was really busy the last weeks, and I'll be travelling the rest of the week
18:40:05 <h01ger> azeem: cool!
18:40:42 * h01ger should have more time starting mid next week..
18:40:55 <azeem> btw, does somebody happen to be at Kubecon this week? Might be a good opportunity to hit up some sponsors there
18:41:07 <azeem> prospective sponsors*
18:41:11 * h01ger wont
18:41:16 <rbott> nope
18:42:52 <h01ger> #topic 2024
18:43:20 <h01ger> i was asked about doing a pre-reservation for 2024 and havent immediatly said "yes"
18:43:33 <azeem> can we just call it minidebconf again?
18:43:44 <h01ger> also because there's a rumour petn-randall wants to do something in berlin then
18:43:49 <azeem> ah
18:44:00 <h01ger> azeem: because thats easier to "sell" to sponsors"
18:44:01 <h01ger> >
18:44:02 <h01ger> ?
18:44:11 <urbec> minidebconf in Berlin and the reunion in hamburg :P
18:44:40 <azeem> well, two similar events might strain resources TBH
18:44:41 <petn-randall> yep, Berlin 2024 :)
18:45:09 <h01ger> coooool
18:45:14 <azeem> in that case, just some hacking hangout at Dock Europe without sponsorship and cfp drive might be better
18:45:16 <joostvb> yes, call it minidebconf please: would make me feel more comfortable asking $employer for registration
18:45:45 <azeem> I guess it's too late for this year?
18:45:50 <urbec> or, if that hacking - minidebcamp?
18:46:40 <urbec> oh, for this year.
18:46:50 <rbott> I think we should limit it to one more or less official event for next year. Otherwise it will be harder to find attendees and sponsors (especially if the dates are close)
18:46:56 <h01ger> we could also still rename this years event..
18:47:03 <h01ger> rbott: +1
18:47:03 <azeem> I'd be for it
18:47:24 <azeem> not for any sponsorship drive reasons, really, but it just feels like a minidebconf to me
18:48:00 <urbec> might get tight with redoing the svg
18:48:08 <azeem> OTOH, I'd need to change at least three links in the CfP draft
18:48:13 <h01ger> lol
18:48:39 * gregoa has no stronk feelings but also points tp previous announcements, wiki names, and the logo
18:48:43 <gregoa> *strong
18:48:56 <azeem> would it be minidebconf hamburg or minidebconf germany?
18:49:30 * joostvb votes minidebconf hamburg , and change next year
18:49:44 <h01ger> joostvb: you want to rename berlin to hamburg?
18:49:48 <joostvb> lol
18:49:55 <gregoa> "minidebconf hamburg, 2024, location: belrin" :)
18:50:12 <petn-randall> I wouldn't rename it for this year, we've already announced it and everything. There's little benefit once the train is running.
18:50:20 * h01ger nods
18:50:29 <rbott> +1, but keep that discussion in mind for next year :-)
18:50:37 <joostvb> +1
18:50:38 <h01ger> so
18:50:42 * urbec also already submitted the svg saying it wont change :P
18:50:43 <DavidHeidelberg[m]> +1 Hamburg
18:50:48 <h01ger> #topic next irc meeting
18:51:38 <h01ger> in 2 weeks?
18:51:43 * petn-randall nods.
18:51:47 <taffit> wfm
18:51:52 <joostvb> yup
18:52:00 <azeem> that's labour day
18:52:35 <gregoa> I think I'm in a train or somewhere but usually wifi works in austrian railjets; if not that's fine as well I guess :)
18:52:59 <h01ger> labour day is a bummer, i thin
18:53:00 <h01ger> k
18:53:18 <rbott> we could move it +1 day to tuesday
18:53:22 <h01ger> next monday i'm busy. in 3 weeks is maybe too late?
18:53:25 <rbott> so may 2nd
18:53:33 <h01ger> that would work for me
18:53:36 <count_omega> will the meeting be around the same time ?
18:53:48 <petn-randall> May 2 would also work for me.
18:53:52 <taffit> wfm too (May 2nd or three weeks from now)
18:54:04 <h01ger> count_omega: i'd say so
18:54:07 <count_omega> then it'd wfm
18:54:15 <h01ger> maybe an hour earlier? or is this time better?
18:54:42 <count_omega> either is fine tbh :)
18:55:06 <petn-randall> 18 UTC works fine for me, I wouldn't put it too much later if y'all want to change it.
18:55:09 <h01ger> so, Tuesday, May 2nd, 17 UTC?
18:55:15 <petn-randall> ack
18:55:18 <rbott> ack
18:56:20 <taffit> ok
18:56:21 <h01ger> azeem: ^ joostvb
18:56:32 <joostvb> i can probably make it then
18:56:40 <azeem> I might be travelling then, not sure
18:57:08 <azeem> but the rest of the week won't be better for me, either
18:58:01 * h01ger nods
18:58:12 <h01ger> so, Tuesday, May 2nd, 17 UTC it is then
18:58:22 <h01ger> #info next meeting: Tuesday, May 2nd, 17 UTC it is then
18:59:08 <h01ger> #topic any other business?
18:59:23 <gregoa> I've updated the standup section in the wiki to match the schedule, please double-check at some point
19:00:05 <rbott> Regarding the name badges and my attendance: as stated last year I will take care of the name badges (pre-printed and also blank ones for late-registrations/spontanous visitors)
19:00:48 <rbott> I really expect to be there. However, my wife and myself are expecting a small rbott to appear in early July. _if_ i will not be able to attend, I will mail everything in in advance
19:01:12 <joostvb> wow exciting times
19:01:27 <rbott> yes indeed :-)
19:01:46 <h01ger> rbott: awesome! :)
19:01:56 <h01ger> gregoa: will do
19:03:42 <h01ger> anything else?
19:04:02 <gregoa> h01ger: thanks! also, I just noted in the food section "no food on arrival day!" which may or may not be correct this year (just to keep in mind)
19:04:19 <taffit> gregoa: checked.
19:04:29 <petn-randall> rbott: Nice! :) Best of luck to you three! :)
19:04:42 <gregoa> taffit: merci !
19:04:42 <azeem> should we make contingency plans in case bookworm releases before/at debian reunion?
19:04:44 <h01ger> gregoa: i dont think it is. i'll meet with cantina in early May..
19:05:02 <h01ger> i think there's a maybe plan to release during the reunion
19:05:32 <gregoa> h01ger: cool, and yes, updating the wiki after checking with cantina makes sense
19:06:00 <gregoa> releasing at the begin (or on the weekend before) would be nice so that we can do some work
19:06:07 <azeem> in that case, I'm sure we can amend the schedule with some party on short notice
19:06:14 <h01ger> azeem: but i dont see how this impacts us? ah
19:06:24 <h01ger> yes
19:07:11 <azeem> do we want to target/ask for sprints?
19:07:24 <azeem> or will that just self-organize/not happen
19:07:48 <h01ger> asking is good
19:08:05 <h01ger> lets close this meeting now, its not that we cannot chat outside of meetings :)
19:08:15 <h01ger> thank you all!
19:08:18 <h01ger> #endmeeting