18:00:59 #startmeeting 18:00:59 Meeting started Thu May 9 18:00:59 2019 UTC. The chair is h01ger. Information about MeetBot at http://wiki.debian.org/MeetBot. 18:00:59 Useful Commands: #action #agreed #help #info #idea #link #topic. 18:01:08 #topic say hi / build the agenda 18:01:10 hola 18:01:16 hi 18:02:33 petn-randall: around? 18:02:34 azeem-mobile: hi 18:02:35 hi 18:02:35 51 people registered so far 18:02:50 DLange: please stay on topic ;) 18:03:47 general updates / cfp / sponsors / shirts / legal entity / invoices / next meeting / aob 18:03:58 are the topics i can come up based on last meeting 18:04:27 update https://wiki.debian.org/DebianEvents/de/2019/MiniDebConfHamburg/Budget somewhere in all of this 18:04:38 DLange: "budget" i take it 18:04:55 yep, not in your list though 18:05:00 https://wiki.debian.org/DebianEvents/de/2019/MiniDebConfHamburg#Open_tasks has nothing which (IMHO) deserves a topic, but some useful todo entries 18:05:56 general updates / legal entity / sponsors / budget / invoices / unused beds / shirts / next meeting / aob 18:06:09 is my topic list atm 18:06:18 lets give petn-randall 4 more mins to show up 18:10:37 #topic general updates 18:10:44 [20:02] < DLange> 51 people registered so far 18:11:04 how are the beds doing, h01ger? 18:11:13 19 out of 34 beds are being used atm 18:11:28 which is kind of a problem, cause we reserved them all... 18:11:43 my idea for that is to send another mail soon & blog 18:11:54 (soon = in a week or so, once the shirts are done) 18:12:02 azeem-mobile: how is the cfp going? 18:12:35 #info we still have free (as in unused) beds available on site 18:12:59 not well 18:13:03 I'm here, sorry for the delay, network problems at home. 18:13:28 I haven't seen another submission since the reminder, it's still only a handful I think 18:13:45 hi petn-randall 18:13:54 #info we want more talks 18:14:18 i think this is it for general status updates 18:14:43 If in doubt, I could throw in a 2nd talk, but we'll see when it gets closer to the deadline 18:14:55 (still have to submit my 1st talk) 18:15:02 *g* 18:15:10 next topic? 18:15:16 +1 18:15:26 #topic cfp 18:15:33 see previous topic :) 18:15:36 #topic beds 18:15:40 see previous topic :) 18:15:45 #topic legal entity 18:15:51 #info we use debian.fr 18:16:04 thankfully olasd has sent very helpful instructions 18:16:12 +1 18:16:15 so i think we can move on 18:16:17 Yay for olasd for helping out. 18:16:27 sorry it took a while :) 18:16:48 #topic sponsors 18:16:50 no probs, you reacted a lot faster than anyone else. *cough* ;) 18:16:59 petn-randall: we didnt ask anyone else 18:17:06 anyhow 18:17:09 sponsors 18:17:12 we have 4 18:17:21 i have 1 pending 18:17:26 any others pending? 18:18:03 (this is publically logged so you might (or not) omit names0 18:18:04 ) 18:18:21 I asked some and CC'd you, but only one answered, I need to follow up on that 18:19:06 what's the total expected income so far? 18:19:08 * h01ger nods 18:19:16 4.7k € 18:19:39 is that from the wiki page that I edited or your calculation? 18:19:46 'cause I guessed :) 18:20:03 its from doing math in my head 18:20:11 also its a bit offtopic 18:20:24 ? 18:20:48 we are at sponsors, not budget. and i want to use these 3-5min to think about sponsors, not about budget 18:20:53 Oh, that would be the next point. 18:21:00 right 18:21:03 else we can just drop the idea of topics and discuss anything allthetime 18:21:23 are there other sponsors we could approach? 18:21:28 and get a reply quick.. 18:21:57 I'll try to contact some more sponsors tomorrow evening on the train 18:21:57 azeem-mobile: i think it would be cool if you could send out pings tonight or tomorrow early/during the day 18:22:00 (and me too) 18:22:10 I could poke some, but when's the deadline? 18:22:11 and ping, yeah 18:22:25 Chances are low they'll respond fast. 18:22:32 the deadline was tomorrow, but monday _morning_/noon will be fine to get on the shirts 18:22:33 do we have a shirt deadline? 18:22:40 uh, ok 18:22:45 yeah, tough. 18:22:50 I'll throw two in tonight. 18:22:53 (thats the moved deadline already. originally we aimed for may 1st) 18:23:11 but it's a good occasion for pings 18:23:33 i assume/hope that the tshirt company will also be fine later in the week, but not sure. and it needs time to do the shirt design. (i plan most of monday afternoon for that) 18:23:48 we only need 50 shirts, do we? 18:23:51 so i will ask them tomorrow, saturday or monday 18:23:52 how do we know the sizes? 18:24:01 #topic shirts 18:24:09 partly see last topic 18:24:25 do we have a logo? 18:24:40 DLange: for 50 registrations we need like 80 shirts. for sponsors. for late registrations. for people helping (like cantina) 18:24:47 azeem-mobile: zes, last years 18:24:50 let's just take last year's logo 18:24:55 * petn-randall jinx 18:24:56 ok, wfm 18:25:09 DLange: re: sizes: i have a fairly good idea on a rough distribution set 18:25:17 https://wiki.debian.org/DebianEvents/de/2019/MiniDebConfHamburg?action=AttachFile&do=get&target=minidebconf-front1.svg looks good but h01ger wanted to color-tune a bit last time we discussed the logo 18:25:24 we discussed and agreed to use last years logo 2 months ago or so 18:25:26 h01ger: 3XL for me please 18:25:49 h01ger: I suggest to ask people via email for T-Shirt sizes 18:25:50 DLange: please email tshirtsfordlange@holgerlevsen.de with that info ;) 18:25:59 DLange: hahahah. or are you volunteering? 18:26:05 'cause we should not have too much waste as we have little funds to waste 18:26:25 can do h01ger, no problem 18:26:41 DLange: til tuesday morning? 18:26:48 DLange: really, i think its a waste of time 18:26:54 sure, I'll have them send you an email 18:27:11 there will be 20 more people registering later, they want and deserve shirts too and voila, your dataset is wrong 18:27:23 DLange: NO 18:27:30 they won't get one as they pay nothing and there were enough reminders 18:28:02 ffs you don't get a (big) DebConf shirt if you don't register by $deadline 18:28:11 next topic? 18:28:15 I feel there's a bad vibe going that shouldn't be discussed off record. 18:28:21 *should 18:28:38 I agree that it makes sense to have some even for late comers. 18:28:51 IIRC there weren't many leftovers last years. 18:28:54 *year 18:29:26 next? 18:29:29 there were like 20. which made various people around the globe happy later. some debian contributors, some debian ambassadors 18:29:41 (20 leftovers in 2018) 18:30:03 #topic budget 18:30:05 If none got thrown away, I'm happy with the current approach. 18:30:31 20 more is fine. Just nobody should expect to get a fitting size if they show up without registering in time. 18:30:34 DLange: thanks a lot for creating https://wiki.debian.org/DebianEvents/de/2019/MiniDebConfHamburg/Budget 18:30:45 #topic shirts 18:30:57 DLange: nobody should expect a fitting shirt ;) 18:31:04 :( 18:31:07 we didnt ask for sizes and we didnt promise fitting shirts :) 18:31:26 DLange: i will use last years distribution, that fitted well 18:31:39 good idea to add the size as a column to the wiki and ask people to fill that? 18:31:42 or that 18:31:51 half will be the same people anyways 18:31:58 yeah, let's add a column next year 18:32:01 the other half are not registered (yet?) 18:32:06 and go with last year's for this one 18:32:07 yes. and asking people to fill it out should have been done from the start, now its too late 18:32:20 next topic? 18:32:26 yes 18:32:35 go for it 18:32:37 #topic budget 18:32:45 #info https://wiki.debian.org/DebianEvents/de/2019/MiniDebConfHamburg/Budget 18:32:52 * h01ger takes a look at that url now, brb 18:33:52 looks good, i will edit it a bit directly after the meeting (assuming we close before 2100 ;) 18:34:50 so far we have approx costs of 3.5k € (for venue and shirts), excluding food, and 4.7k € income 18:35:03 so the minidebconf can happen ;p 18:35:08 yeah! 18:35:16 did we promise food for attendees? 18:35:27 if we get 1-2k more we mostly have food covered 18:35:37 for 1.2k we should be able to get food in, too 18:35:37 azeem-mobile: we said "if we have the money" 18:35:46 I'd really be a shame if we couldn't 18:35:55 get another 1-2k 18:36:14 * h01ger is happy to ask the dpl for some money *if* & *when* its clear we dont have enough sponsor money 18:36:19 (so in a week or so) 18:36:35 #info so far we have approx costs of 3.5k € (for venue and shirts), excluding food, and 4.7k € income 18:36:42 #info so the minidebconf can happen 18:37:07 #info if we get 1-2k more we mostly have food covered (some sponsors are still pending) - else we might ask debian for 1-2k 18:37:14 next topic> 18:37:15 ? 18:37:23 yep 18:38:03 #topic invoices 18:38:33 #info h01ger will create them this weekend based on olasd's instructions 18:38:55 i think i have all the needed data 18:39:19 (them=for the 4 sponsors we currently have) 18:39:21 next topic? 18:39:30 yup 18:39:43 20 mins so you still have time left for teh budget :) 18:39:46 #topic next meeting 18:40:03 DLange: already did one edit and saved us 495€ ;) 18:40:12 in two weeks again? 18:40:33 wfm 18:40:41 but on wednesday? or do you prefer thursdays? 18:40:56 both fine, just not Tue 18:41:00 in that week I have a lot more time, so +1 from me 18:41:33 petn-randall: any prefs? 18:41:54 in two weeks both Wednesday and Thursday work, so no preference. 18:42:20 22nd of may, wednesday, 17 UTC / 19 CEST then? 18:42:24 +1 18:42:29 wait 18:42:38 -1 :) 18:43:23 23nd of may, thursday, 18 UTC / 20 CEST actually works better for me 18:43:31 +1 again :) 18:43:34 :) 18:43:45 #agreed next meeting: 23nd of may, thursday, 18 UTC / 20 CEST 18:43:56 #topic any other business 18:44:34 do we want to have standup meetings after lunch during debcamp again? if yes I can prepare flyers and facilitate them again 18:44:51 as we spoke about next year already, it reminded me that i probably wont be interested to do another minidebconf in hamburg next year. i mean, i definitly would help, but i have plans to work on another conference in 2020... 18:45:07 gregoa: that would be awesome. its on the todo at least 18:45:18 gregoa: can i add your name to the todo entry so we dont forget? 18:45:27 h01ger: sure 18:45:42 * gregoa puts it on his own todo list as well 18:46:15 [ ] newbie sessions on wed/thu/fri after lunch. gregoa will prepare something 18:46:20 is on the todo now 18:46:37 coolio 18:47:10 anything else? 18:47:46 not for the next two weeks from me 18:47:57 nothing from me 18:48:04 suggestions for thirt colors? 18:48:13 same blue is boring. black is a bit boring too. 18:48:22 not pink 18:48:55 the logo should work on something dark or on grey 18:49:25 dark grey 18:49:59 may be you get a nice dark grey melange 18:50:28 melange? 18:50:33 auf deutsch? 18:50:47 https://www.jackjones.com/de/de/jj/bekleidung/t-shirts/bedruckte-t-shirts/melange-t-shirt-12132173.html?cgid=jj-tshirts-print 18:51:09 Color with some speckles in 18:51:14 works for me 18:51:50 me too 18:52:01 will see if they have that on stock, in quantities 18:52:10 anything else? 18:53:05 then 18:53:14 thank you for attending and making this work! 18:53:17 * h01ger waves 18:53:20 #endmeeting